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Meeting Minutes 1

Date: 04/10/2025
Time: 07:00 PM - UTM-3
Location: Virtual
Chairperson: PM Lucas Antunes
Attendees:
- PSP2 - SM Enzo Menadel
- PSP5 - SM Felipe Oliveira
- Software - SM Pedro Rodrigues

1. Opening

Meeting called to order at: 07:00 PM UTM-3

2. Agenda Review

Topics to be discussed: - Define roles and scopes for PSP2, PSP5, Software and Saxion teams
- Review software deliverables
- Prepare alignment for in-field cooperative visit during upcoming co-working session (April 15)

3. Previous Meeting Minutes

  1. Project overview:
    • Responsible: Vitor Andreozzi
    • In Review: April 10, 2025
  2. Project Vision:
    • Responsible: Thiago Tonin
    • In Review: April 10, 2025
  3. Project Objectives:
    • Responsible: Vitor Marconi
    • In Review: April 10, 2025
  4. StakeHolders:
    • Responsible: Leandro Almeida
    • In Review: April 10, 2025

4. Discussion & Decisions

Topic 1: PSP2 Team Progress & Structure

Summary: PSP2 reported initial confusion in team structure due to two absent members in the first session. PM-Canvas is completed, but the product backlog is still missing.
Decision/Action Items:

  • Fill in the product backlog with features and deliverables
  • Responsible: PSP2 (Enzo Menadel)
  • Due: April 15, 2025

Topic 2: Role Definition and Collaborative Strategy

Summary:
Each team presented its focus area for the semester and aligned responsibilities:

  • PSP2: Will map the content creator’s journey within the app using prior documentation and will produce 3 new courses.
  • PSP5: Will work on collecting and analyzing indicators from the previously developed courses.
  • Saxion: Will define the launch strategy for the app.
  • Software Team: Will consolidate technical documentation and develop an action plan for bug fixes.

An initial data collection effort will be launched across all teams. Each team will design a survey questionnaire based on their domain. These will be merged and refined collaboratively, then applied in the field to validate project goals.

Decision/Action Items:

  1. Create draft questionnaire per team scope

    • Responsible: All Teams
    • Due: April 18, 2025

  2. Merge and refine questionnaires

    • Responsible: PM & SMs
    • Due: April 22, 2025

  3. Conduct field data collection

    • Responsible: All Teams
    • Due: TO DEFINE

  4. Map content creator journey + produce 3 new courses

    • Responsible: PSP2 (Enzo Menadel)
    • Due: July 30, 2025

  5. Collect and analyze indicators from existing courses

    • Responsible: PSP5 (Felipe Oliveira)
    • Due: July 30, 2025

  6. Define go-to-market strategy

    • Responsible: Saxion Team
    • Due: June 04, 2025

  7. Document the system and propose bug fix plan

    • Responsible: Software Team (Pedro Rodrigues)
    • Due: July 30, 2025

5. Next Steps & Action Items

  • Each team to deliver their questionnaire by April 18
  • All surveys to be unified and revised by April 22
  • Field data collection to begin by (waiting visit date)
  • Prepare cooperative visit agenda during the April 15 co-working session

6. Next Meeting

Date: 04/15/2025
Time: 09:30 AM UTM-3

7. Closing

Meeting adjourned at: 07:52 PM UTM-3

Minutes prepared by: Lucas Antunes
Date: 04/10/2025

8. Recording